Terms of Use

Flow Terms of Use

These Terms of Use apply to your access and use of the mobile applications, websites and mobile websites (collectively, the “Flow Apps”) owned, operated or provided by Flow Travel Technology Limited (“Flow”, “We”, “Us” or “Our” hereafter), as well as all bookings made through the Flow Apps.The term "Flow Companies" refers to Flow, our subsidiaries and corporate affiliates (including Flow Entertainment Pte Ltd and Flow Entertainment Technology Sdn Bhd) collectively. The term “Flow Partners” refers to any affiliated, co-branded and/or linked website through which Flow provides links, content or service.

By accessing or using the Flow Apps, making any bookings through the Flow Apps, or contacting our customer support agents, you agree to accept these Terms of Use and our Dasar Privasi. If you do not agree to all of these Terms of Use, please do not access or use the Flow Apps, making any booking through the Flow Apps or contacting our customer support agents. By accepting these Terms of Use, you declare that you are a person of legal age and have the capacity to engage in a legal contract.

Use of Flow Apps

As a condition of your use of Flow Apps, you undertake to provide correct and accurate e-mail, postal and/or other contact details to Flow and acknowledge that Flow may use these details to contact you in the event that this should prove necessary.

The content and information on Flow Apps (including, but not limited to, price and availability of travel services), as well as the infrastructure used to provide such content and information, is proprietary to us or our suppliers and providers. you agree not to:

1. 1. modify, copy, distribute, transmit, display, perform, reproduce, publish, license, create derivative works from, transfer, or sell or re-sell any information, software, products, or services obtained from Flow Apps.
2. 2. use Flow Apps or their contents for any non-authorized commercial purpose;
3. 3. make reservation for travel-related products or services or other products on Flow Apps for the purposes of resale;
4. 4. make any speculative, false, or fraudulent reservation or any reservation in anticipation of demand;
5. 5. access, monitor or copy any content or information of Flow Apps using any robot, spider, scraper or other automated means or any manual process for any purpose without our express written permission;
6. 6. violate the restrictions in any robot exclusion headers on Flow Apps or bypass or circumvent other measures employed to prevent or limit access to Flow Apps;
7. 7. take any action that imposes, or may impose, in our discretion, an unreasonable or disproportionately large load on our infrastructure;
8. 8. deep-link to any portion of Flow Apps (including, without limitation, the purchase path for any travel services) for any purpose without our express written permission; or
9. 9. "frame", "mirror" or otherwise incorporate any part of Flow Apps into any other website without our prior written authorisation.

If Flow suspects that you have breached these Terms of Use (including without limitation if you have made multiple reservations on Flow Apps and Flow considers (acting reasonably) that any such reservations are for the purposes of reselling) or your reservation or account shows signs of fraud, abuse, or suspicious activity, Flow may cancel any reservations associated with your name, email address, or account, and close any associated Flow accounts. If such reservations cancelled are non-refundable bookings, Flow reserves its right not to refund you for the cancelled reservations. In addition, we may verify (i.e. pre-authorise) your credit card. If you have conducted any fraudulent activity, Flow reserves the right to take any necessary legal action and you may be liable for monetary losses to Flow, including litigation costs and damages. To contest the cancellation of a booking or freezing or closure of an account, please contact our customer support agents.

Bookings

The Flow Apps are part of an online platform facilitating the booking of hotels, hostels and commercial properties (collectively the “Venues”) for use of their space during the day and overnight. We do not provide, own or run any accommodation or property.

In making a booking, it shall be your responsibility to disclose to the Venue any requirements or special facilities that you or a member of your party may need as a result of any medical conditions or condition of any kind.

When you make a booking using the Flow Apps, you make an offer to book a reservation at the price listed for such reservation and such other terms and conditions stated on the Flow Apps. This shall become a binding contract formed pursuant to these Terms of Use when accepted by the Venue. It is the Venue's responsibility to provide you with the use of their space and we are not responsible for the fulfilment, quality, quantity or fitness for purpose of the use that is or may be booked through the Flow Apps.

To the extent permitted by applicable law, we reserve the right to, and our discretion, refuse or cancel bookings in exceptional cases and will notify you of the refusal or cancellation by email/phone to the address/phone number you provided when you made your booking. Typical reasons for rejecting or cancelling a booking include, but are not limited to: Venue providers or Flow Partners’ request(s), actual or suspected reselling of Venues booked through Flow Apps on an individual or mass basis without our prior written approval (“Reselling”), breach of these Terms of Use, force majeure events, trade or economic sanctions, embargoes, legal restrictions, (suspicions of) fraud or theft, suspected criminal activity, suspicious bookings, submission by you of misleading or erroneous information, payment instrument problems, inappropriate behavior, threats, insults, violence, refusal to supply information, practical obstacles, communication problems, obvious errors, history, blacklisting by governments or international organizations, etc. If your booking is rejected or cancelled by Flow and a payment has already been made, you will receive a refund of the total booking value, (except in the case of unauthorized Reselling or in any other appropriate case such as unauthorized use of Flow Apps, abuse of user privileges, abuse of the free cancellation function (see below), or there is an inappropriate manner in the use of Flow Apps, and such use is harmful to us for which the refund of the total booking value or any part thereof is not justifiable). We also reserve the right to bar (“blacklist”) users from Flow Apps, on a permanent or temporary basis, at our discretion. Any such blacklisted user must not attempt to use Flow Apps under any other name or through any other user.

If we reasonably suspect or discover that you are involved in any activity or conduct which we deem in our sole discretion to be an "abuse of the free cancellation function" (including but not limited to making multiple bookings without the intention to check-in and requesting free cancellations within a short period of time), we reserve the right to delay or refuse processing such cancellation requests (even though such bookings are marked as free- cancellable or refundable bookings), and/or to restrict your right to cancel for free any free-cancellable or refundable bookings made thereafter.

Booking conditions, cancellations, no-shows, and special requests

Any booking of a Venue through the Flow Apps is definitive. On making a booking, you agree to pay the full amount as set out for the booking in the Flow Apps, , and agree to the booking conditions (including cancellation and no-show policies applicable to that booking) and to any additional (delivery) terms and conditions of the Venue that may apply to your booking or during your stay, including for services rendered and/or products offered by the Venue. For bookings that are non-cancellable, they are non-refundable unless the Venue is not able to honour your reservation, in which case you may cancel the booking by contacting us immediately, and we will work with you and the Venue, in our sole discretion, to provide a refund, to to find you alternative space (such as an available room at a different location). provide cancellation credits for future bookings through the Flow Apps as an alternative. There will be no additional charges for no-shows but you will not be refunded the cost of any part of your booking in any circumstances other than the Venue failing to honour your reservation. Some Venues will charge extra for late check-outs.

If you have special requests (e.g. wheelchair accessible room) you must indicate such requests during the booking process or contact our customer support agents or the Venue, and verify that special requests can be met. Please note that all special requests are subject to availability and are not guaranteed by Flow. If available, your request will be confirmed upon arrival. Depending on the policy of the applicable Venue, your booking may be refunded, cancelled or modified if special requests cannot be met. Flow will not be liable to you for any damages or costs that you suffer if the Venue does not meet your special requests.

Payment method and security

In the Flow Apps you will find different forms of online payment during the booking process. Such online payment is made through secure and reliable online payment platforms.

Flow Companies make reasonable efforts to ensure that all credit card and debit card transactions carried out via the Flow Apps are secure. However, if unauthorised charges appear on your credit card or debit card statement for any card used on the Flow Apps at any time during or after you make your booking, conduct your transaction or disclose your card details in the Flow Apps, Flow Companies shall not be liable or responsible in any way in respect of any damage or loss of whatsoever nature suffered by you arising from or in any way connected with said use, transaction or disclosure, save where such unauthorised charges appear as a direct result of our negligence and subject to any statutory rights which you may have.

In order to ensure adequate operational support for customers in respect of refunds and cancellations (where applicable), the following entities shall be responsible for transactions conducted in the following currencies:

1. (a) in respect of transactions in MYR, Flow Entertainment Technology Sdn Bhd;
2. (b) in respect of transactions in HKD, Flow Travel Technology Limited;
3. (c) in respect of transactions in CNY, Flow Travel Technology Limited;
4. (d) in respect of transactions in SGD, Flow Entertainment Pte Ltd;
5. (e) in respect of transactions in {currency}, {companyName};
6. (f) in respect of transactions conducted in all other currencies, Flow Travel Technology Limited.

Liability

Flow strongly condemns all illegal activities contrary to local legislation and agrees to fully cooperate with the relevant authorities if suspicions of any illegal activities are detected as part of the activities of the Flow Apps.

In the event of a problem arising with your use of space or other services provided by the Venue, you should contact the Venue. If there is a problem arising with the booking process that you have made via the Flow Apps please contact us directly via support@flowtheroom.com.

In our agreement with the Venues providing space using the Flow Apps, the Venues are required deal with the bookings in relation to them in accordance with all the information contained in the bookings, including supplementary information and reasonable wishes made known by the users/customers. If this is not the case, please send us an email at support@flowtheroom.com.

Neither we nor any of our directors, employees, affiliates or other representatives will be liable to you (or any member of your corporate group, your affiliates or any other person or party who has an interest in the booking) for: (i) indirect, punitive, special or consequential loss or damages, (ii) loss of data, income, profits, business, opportunity, reputation, goodwill or (iii) loss of or damage to property, in each case arising out of or in connection with the use of any information, products, services, facilities and/or the materials offered through the Flow Apps, even if we have been advised of the possibility of such loss or damage, or such loss or damages were reasonably foreseeable.

Our maximum aggregate liability to you (and any other party that has an interest in the booking) in relation to any booking made through us or the Flow Apps (whether in contract, tort or otherwise) shall be limited solely to the value of the payment that has been made for that booking.

While our agreement with the Venues requires that the Venues shall display prices which are inclusive of all service charges and surcharges, the price displayed in the Flow Apps is ultimately the responsibility of the Venues rather than ours. You acknowledge that Flow Companies shall not have liability to you in respect of any attempt by the Venues to charge additional service charges and surcharges on you at the point of payment as a supplement to the price displayed and your sole recourse in this regard will be against the Venues.

Intellectual Property Rights

The Flow Apps are made available for personal and non-commercial use to make bookings in accordance with these Terms of Use. The information, content, graphics, text, images, trademarks, trade names and logos (collectively "Contents") contained in the Flow Apps are protected by copyright, trademarks, database rights, and any other intellectual property rights, and are the exclusive property of Flow or their licensors. You may not modify, copy, distribute, transmit, display, perform, reproduce, publish, license, create derivative works from, transfer, or sell any Contents, except for their intended manner in accordance with these Terms of Use.

User Generated Content

You may be allowed to post content, reviews, messages, photos, materials or other information (collectively “User Content”) in certain parts of the Flow Apps. You represent and warrant that the User Content you post does not contain anything illegal, defamatory, obscene or offensive, as well as anything that may infringe any patent, trademark, trade secret, copyright or other intellectual, proprietary or data protection rights of any party. We accept no responsibility and liability for any User Content of any kind that is posted, stored or uploaded by you or any third party in the Flow Apps, or for any loss or damage caused as a result thereof. You agree to grant us a non-exclusive, royalty-free, perpetual, global, transferable, worldwide and irrevocable right and license to use, copy, modify, alter, edit, remove, publish, create new derivative works from, make available and display your User Content, and include your User Content into other works, for any business related purposes, including but not limited to promotional and marketing purposes.

Amendments of Terms of Use

In order to improve the services, information and/or materials provided through the Flow Apps, Flow may amend the Terms of Use and/or the contents of the Flow Apps for any reason without prior notice and without liability to you. By amending the Terms of Use set forth in the Flow Apps, we fulfilled the duty of notification. All amendments to these Terms of Use are effective immediately once they are posted in the Flow Apps. By continuing to access or use the Flow Apps following our posting of any amendments to these Terms of Use, you are deemed to have accepted the amendments. You should check these Terms of Use for any changes each time you access the Flow Apps.

Relationship of Parties

These Terms of Use do not constitute or imply any partnership, joint venture, agency, fiduciary relationship or other relationship between Flow and users/customers other than the contractual relationship expressly provided for the Terms of Use. Neither party shall have, nor represent that it has, any authority to make any commitment on the other party’s behalf.

Binding Arbitration

You agree that any dispute, controversy, difference or claim arising out of or relating to these terms of Use, including the existence, validity, interpretation, performance, breach or termination thereof or any dispute regarding non-contractual obligations arising out of or relating to it shall be referred to and finally resolved by arbitration administered by the Hong Kong International Arbitration Centre (HKIAC) under the HKIAC Administered Arbitration Rules in force when the Notice of Arbitration is submitted. The law of this arbitration clause shall be the law of Hong Kong. The seat of arbitration shall be Hong Kong.

General

These Terms of Use (and any other terms and conditions or policies referenced herein) constitute the entire agreement between you and Flow with respect to the Flow Apps, our services and your dealings and relationships with us, and these Terms of Use supersede any prior agreement or understanding, whether electronic, written or oral.

If any of these Terms of Use becomes invalid or unenforceable, the remainder of these Terms of Use shall remain valid and enforceable.

Our failure or delay to enforce any one or more of these Terms of Use shall not operate as a waiver thereof, or of the right to subsequently enforce any of these Terms of Use.

All of our online booking services rendered through the Flow Apps are provided by Flow Travel Technology Limited, which is a private limited company, incorporated under the laws of Hong Kong.

These Terms of Use shall be governed by and construed in accordance with the laws of Hong Kong.

Flow Companies do not act as a travel agent except where stated otherwise in the Flow Apps. For further information about Flow Partners who may provide other products or services, please refer to their respective sites, including this supplier's terms & conditions.

In case of conflict between the English and any other language versions of these Terms of Use, the English version shall prevail. Headings in this Terms of Use are inserted for convenience only and shall not affect the interpretation or construction of these Terms of Use.

Disclaimers

Whilst Flow will endeavour to ensure the accuracy and reliability of the websites, services, information and materials provided via the Flow Apps, it may, on occasions, be necessary to close or suspend provision of any of the websites, services, information or materials provided via the Flow Apps for the purposes of repair, maintenance or development. To the fullest extent permitted by the applicable laws, Flow Companies expressly disclaim all conditions, undertakings, representations and warranties of any kind (whether express or implied) in relation to the websites, services, information and materials provided via the Flow Apps. These include any implied conditions and warranties of accuracy, quality, completeness, timeliness, adequacy, reliability, validity, or fitness for a particular purpose.

You understand and agree that your use of the websites, services, information and materials provided via the Flow Apps is at your sole risk and that the websites, services, information and materials provided via the Flow Apps are provided on an “as is” and “as available” basis.

We make no representations or warranties that your use of the websites, services, information and materials provided via the Flow Apps will be uninterrupted, timely, secure or error-free, nor that such websites, services, information and materials are free of any Disabling Codes or other destructive properties, which may adversely affect your hardware, software or equipment including your mobile device or any data transmitted, stored or processed in relation to the Flow Apps.

Flow Rewards Program Terms of Use

Please read these Terms of Use for Flow Rewards program carefully. By accessing or using this promotional program, you agree to be bound by the terms described herein and all terms incorporated by reference. If you do not agree to all of these terms, do not participate in this program.

These Terms of Use apply to your access to, and participation in, the Flow Rewards program (“Flow Rewards”) which is operated by Flow Travel Technology Limited (“Flow”). These Terms of Use do not alter in any way the terms or conditions of any other agreement you may have with Flow for products, services or otherwise. Flow reserves the right to change, modify and/or terminate the Flow Rewards and/or these Terms of Use or any policy, FAQ, or guideline pertaining to Flow Rewards at any time and in its sole discretion. Any changes or modifications will be effective immediately upon posting the revisions in the Flow mobile application distributed by Flow in Hong Kong (“Flow Mobile App”), and you waive any right you may have to receive specific notice of such changes or modifications. Your participation in the Flow Rewards confirms your acceptance of these Terms of Use and any such changes or modifications; therefore, you should review these Terms of Use and applicable policies from time to time to understand the terms and conditions that apply to Flow Rewards. If you do not agree to the Terms of Use, you must stop participating in Flow Rewards.

Flow Rewards is not targeted towards, nor intended for use by, anyone under the age of 18. If you are between the ages of 13 and 18, you may only use Flow Rewards under the supervision of a parent or legal guardian who agrees to be bound by these Terms of Use.

Please read the Dasar Privasi carefully to understand how Flow collects, uses and discloses information about its customers.

Flow Rewards Program Overview

Flow Rewards is one way in which Flow endeavours to reward and thank loyal customers for patronizing with Flow Mobile App. To enroll in Flow Rewards and receive program benefits, you will first need to create and activate an account with the Flow Mobile App. “Activation” means that you have verified and tied a phone number to your Flow Rewards account through the Flow Mobile App.

The account opening process may require that you provide the following information: username, password, email address (required in order to receive all eligible benefits), mobile number (required in order to receive all eligible benefits), birthday month and name.

Flow Rewards benefits are determined based on the amount of “spending” you made and the number of “Reward Points” that you earned through your spending with your activated and registered Flow Rewards account. A “Reward Point” for purposes of Flow Rewards means each time you use your activated and registered Flow Rewards account to pay for a transaction through the Flow Mobile App only. For each qualified purchase, you will receive one (1) “Reward Point” for each HK$50 spent, except during limited time promotions when Flow may offer “Bonus Reward Points” on featured products and/or services. Reward Points are for promotional purposes only and have no cash value. You can use any activated, registered Flow Rewards account to earn Reward Points for your spending. Please note that spending will only be calculated and Reward Points accumulated after the Flow Rewards account is registered and activated through the Flow Mobile App.

Currently, there are three (3) levels of benefits in Flow Rewards which are determined by the number of Reward Points that you accumulate in your account. By creating and activating an account, you will be automatically enrolled in Flow Rewards at the Silver Level. Earn at least one hundred (100) Reward Points within the twelve (12) months’ period following your enrollment date and you will proceed to the Gold Level. If you earn at least two hundred and fifty (250) Reward Points within the 12 months’ period following your enrollment date, you will qualify for the Diamond Level. A membership year runs for a year from the enrolment date you first created an account, and each anniversary after that. A benefit Level will last for the rest of that membership year and the whole of the following membership year. Once you reached a specific Level within Flow Rewards, you will receive the benefits that are applicable to that Level only. However, you must continue to accumulate Reward Points in order to maintain your benefit Level:

1. To maintain the Silver Level, you only need to create and activate your Flow Rewards account through the Flow Mobile App.
2. To maintain the Gold Level, you must earn at least one hundred (100) new Reward Points during the next membership year after you reached the Gold Level. If you do not obtain 100 Reward Points during that membership year, you will be placed at the Silver Level of Flow Rewards the following membership year, and your Reward Point balance will revert to zero.
3. To maintain the Diamond Level, you must earn at least two hundred and fifty (250) new Reward Points during the next membership year after you reached the Diamond Level. If you do not obtain 250 Reward Points during that membership year, you will be placed at the Gold Level of Flow Rewards the following membership year, and your Reward Point balance will revert to zero.

Please note that “Reward Points” accumulated during each membership year will only be valid for that membership year, and the balance of which will revert to zero upon the start of the following membership year.

Benefits that are applicable to different Levels under Flow Rewards are listed in the Flow Mobile App.

Miscellaneous

There are no membership fees associated with Flow Rewards. Reward Points accumulated under the program have no cash value.

Flow may introduce promotion programmes relating to Flow Rewards whereby these Terms of Use may be varied as applicable to such programmes.

Your Reward Points, benefits and your account under Flow Rewards are personal to you, and except expressly permitted under these Terms of Use or the rules of a promotional programme, may not be sold, transferred or assigned to, or shared with family, friends or others.

Flow reserves the right to terminate your account and/or your participation in Flow Rewards if Flow determines in its sole discretion that you have violated these Terms of Use, or that the use of your account is unauthorized, fraudulent or otherwise unlawful.

Flow also reserves the right to “unregister” and make ineligible for Flow Rewards any account that has been inactive for two (2) consecutive years. Inactive is defined as no purchase activity.

Flow reserves the right to terminate, discontinue, modify or cancel Flow Rewards at any time and in its sole discretion without notice to you.

Flow Dollars

Flow Dollars are virtual credits offered by Flow as part of our customer rewards and promotions ecosystem. They may be used to offset eligible purchases made through the Flow website or mobile app. Flow Dollars hold no cash value and may not be sold, transferred, or exchanged for money.

Redemption

To redeem Flow Dollars, simply log in to your Flow account via the Flow Platform, navigate to the Flow Dollars section, and apply your available balance at checkout. Flow Dollars can only be redeemed through the Flow Platform.

Earning Flow Dollars

Flow Dollars may be awarded in connection with certain activities, at Flow's sole discretion. These activities may include participation in Flow campaigns or promotional programs, redemption of Flow Gift Cards, or other authorized actions as announced by Flow. Flow Dollars are awarded based on actual, completed, and non-refunded bookings. The rate at which Flow Dollars are earned and the mechanics of earning may vary, and are subject to the promotional rules in effect at the time of purchase.

Usage Restrictions

Flow Dollars may only be applied toward bookings or purchases made on the Flow Platform. They are not legal tender and may not be redeemed for cash or any other form of credit. Flow Dollars cannot be reloaded, resold, or transferred for value to any third party.

Fraud and Abuse

Flow reserves the right to suspend or terminate any Flow account, and to cancel any Flow Dollars that have been fraudulently obtained, used in breach of these terms, or used in any way not intended by Flow. In such cases, Flow may restrict access to the platform and pursue legal action where appropriate.